December 3, 2024
This privacy notice discloses our UK privacy practices as they relate to GDPR and defines (i) what personal data we collect from reporters, clients, prospective clients and other individuals we interact with in a professional capacity as a provider of public relations, marketing communications and strategic corporate communications services, (ii) how we may use and share the data, (iii) how we treat it (iv) for how long we will keep it, and (v) your rights as they relate to personal data.
We are committed to ensuring that your personal data is held, processed and treated securely. We collect and handle all personal data in accordance with all relevant laws and regulations that manage data privacy, security and protection.
For the purposes of this policy, ‘personal data’ means information such as an individual’s name, contact details, address, professional biographical information and areas of interest. This information may be held either physically or electronically.
We reserve the right to update this policy as and when it becomes necessary. Please ensure you check back regularly to ensure you are fully aware of the most recent version of the policy.
Sections within this policy are as follows:
The personal data we collect and hold may have been obtained directly from you or from publicly available sources.
We may collect personal data through one or more of the following methods:
Your personal data may be used by another company which supplies us with information. It is therefore important that you understand their privacy policy or notice so that you are aware of how they will process and handle your data.
During the course of our professional activities, we may collect the following information:
We are the sole owners of the information collected on this site. For information relating to how we collect, handle and process this information, please refer to our master privacy policy, here: https://www.prosek.com/privacy
We will not share your information with any third party outside of our organisation, except if necessary to fulfill a request in our professional capacity as a provider of public relations, marketing communications and strategic corporate communications services.
From time to time, we may share specific journalist details with our clients to ensure that journalists receive relevant and accurate communications.
Additionally, we may share your personal data with members of our group or professional partnership network.
Holding and using accurate personal data enables Prosek to tailor the information it may distribute among its professional network which includes, but is not limited to, reporters, clients, prospective clients and other individuals we interact with in a professional capacity. This benefits our professional network as it means they receive relevant information that may be helpful for them to perform their role. Prosek will always aim to facilitate efficient communication among its professional network while observing the highest possible standards.
We may store or transfer your personal data outside of the European Union (EU) and onto secure shared servers which are owned and managed by Prosek LLC and located in the United States of America. Where such a transfer takes place, your personal data is safeguarded in accordance with the same standards that apply in the United Kingdom.
We take precautions to protect your information. When you submit sensitive information via our website, your information is protected both online and offline.
While we use encryption to protect sensitive information transmitted online, we also protect your information offline.
Only employees who need the information to perform a specific job (for example, billing or customer service) are granted access to personally identifiable information. This access list is reviewed in accordance with our internal governance policies and procedures.
The computers / servers which store personally identifiable information are kept in a secure environment.
We may disclose your personal data to third parties in the following circumstances:
We may process personal data for the purposes of our legitimate professional activities as a provider of public relations, marketing communications and strategic corporate communications services.
We will keep and process personal data for as long as is relevant to the purpose for which it was originally collected. As and when it is no longer necessary, it will be deleted or archived except if it is necessary for us to continue to hold it in order to comply with legal and / or regulatory obligations to which we are subject or for another legitimate and lawful purpose.
It is important to know your rights as they relate to your access to and control over the personal data we hold on you.
You may opt out of any future contact from us at any time. You can do the following at any time by contacting us via our online contact form:
The Information Commissioner is the supervisory authority in the United Kingdom and can provide further information about your rights and our obligations in relation to your personal data, as well as deal with any complaints that you have about our processing of your personal data. Please visit https://ico.org.uk for further information.
If you would like to exercise any of the above rights as they relate to personal data or if you have any concerns about how we use your personal data, please contact us via our online contact form. You can also contact us by post at: Prosek Partners, 1 Fetter Lane, London, EC4A 1BR.
When you make any request, you may be required to provide us with appropriate evidence so that we can verify your identity before we can respond.